Admin Executive Job Description


Admin executive provides personalized secretarial and administrative support in a well-organized and timely manner. They work on one basis on a variety of tasks and act as a point of contact between executives and external clients. They receive calls, take messages, and route correspondence. They handle executive requests and queries appropriately. The job duties include maintaining a diary, arranging meetings, and appointments and providing reminders, make travel arrangement, take dictation and minutes and accurately enter the data, monitor office supplies and research good deals or suppliers, produce reports, presentation and brief, develop and carry efficient documentation and filing system. They are also responsible to manage office stock and placing orders, administer the company database and finally prepare regular financial and administrative reports.

Admin Executive Job Titles:

  • Admin Executive
  • Office Admin Executive
  • Office Administrator
  • Executive Assistant

Admin Executive Job Summary:

We are looking to hire a successful candidate who has a degree in any field. The executive assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings and travel for executives. The executive is responsible for performing certain duties like act as a liaison between attorneys and executives, answer phone calls and direct calls to appropriate parties or take messages, record, type and distribute meeting minutes, conduct research in areas of interest at the direction of the executives and provide a synopsis to the president to review, type reports, memos, letters and other documents using word relevant computer software, read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Admin Executive Responsibilities and Duties:

  • Answering and directing phone calls
  • Organizing and scheduling meetings and appointment
  • Maintaining contact lists
  • Producing and distributing correspondence memos, letter fax, and forms
  • Assist in preparing regularly scheduled reports
  • Develop and maintain a filing system
  • Order office supplies
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Schedule in house or external events
  • Arrange travel and accommodation
  • Prepare reports and presentations with statistical data as assigned
  • Distribute and store correspondence
  • Book meeting rooms as required

Admin Executive Skills and Qualification:

  • Bachelor degree in any field
  • Must possess a minimum of 3 years of experience as admin executive
  • Proven experience in secretarial position or senior executive assistant
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Discretion and confidentiality
  • Able to multitask and prioritize daily workload
  • Up to date with advancement in office gadgets and applications
  • Punctual, reliable and must have strong communication skill
  • Able to work in a team and produce quality output under tight deadlines
  • Strong verbal and oral communication skills
  • Self-motivated and strong analytical skills
  • Attention to detail, prioritization skill, and time management
  • Quick learner with a positive attitude
  • Maintain a strong relationship with key groups
  • Motivational and communication skill
  • An empowered team member, a process-oriented thinker

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