Facilities Administrator Job Description


Facilities administrator is responsible for handling the maintenance of a building ensuring the buildings are safe and all equipment and devices operate safely. They need to oversee all activities inside a building making sure health and safety standards are followed, arranging repairs when needed. They report to the facilities manager and work together tracking expenses and coordinating with external vendors. Organization having multiple offices hire facilities administrator for each building and oversee them all. To remain successful in this position you need to be well-organized and prioritize multiple issues.

Facilities Administrator Job Titles:

  • Facilities Administrator  (Part-Time)
  • Facilities Administrator
  • County Administrator
  • Facilities Coordinator
  • Recreation Services Administrator
  • Contract Administrator

Facilities Administrator Job Summary:

We are looking to hire a successful candidate who has a degree in facility management or a related field. The position oversees the operation of a large multi-site facility management account. The responsibility will include plant operations, housekeeping, security, environmental safety, construction, and other duties assigned. The position is responsible for program quality evaluation, the financial performance of multi-site personnel recruitment, training, and development. The key responsibilities include overseeing the operation of facility management by conducting monthly department meetings ensuring the reports are delivered promptly providing a work environment that meets all regulatory compliances and complete and maintain all key performance indicators. They manage the budget, verify and assure apt use of staff materials, supplies, and vendors. Ensure the current record of all maintenance procedures is kept as required to meet all applicable codes and standards.

Facilities Administrator Responsibilities and Duties:

  • Handle day to day operation of facilities, high rise or campus ensuring all services are effectively delivered and facility needs are met
  • Ensure staff consistently implement the services with C&W policies
  • Handle service contract cost-effectively
  • The lead facility management team in supervision of maintenance program related to the exterior and interior conditions and appearance and operation of facilities
  • Ensure facility management staff consistently provide positive and prompt response to the request from clients and building tenants
  • Implementing ongoing contract review program to constantly assess client, tenant and occupant need
  • Prepare and deliver reports and review of all budget, financial reports, contracts, expenditure, and purchase order
  • Develop prepare and explain annual facility budget and forecast business plans
  • Assist in developing the capital budget for the property
  • Coordinate collection analysis and report by the facility management team of statistical data and analysis

Facilities Administrator Skills and Qualification:

  • Bachelor degree in facilities management, project management, corporate real estate
  • Must possess a minimum of 3 years of experience in facilities management
  • Punctual, reliable and must have strong communication skill
  • Able to work in a team and produce quality output under tight deadlines
  • Strong verbal and oral communication skills
  • Self-motivated and strong analytical skills
  • Attention to detail, prioritization skill and time management
  • Possessing project management skill, analytical skill
  • Motivational and communication skill
  • Experience in leasing, construction, engineering and all facets of property operation and building management
  • Experience with critical system environment preferred
  • Experience with human resource and performance management process

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