Fund Administrator Job Description


Fund administrators support the team of investors, traders, and investment managers who buy and sell financial investment products. Their primary responsibility is to manage the fund of shareholders and their savings to invest in financial assets like securities or shares. The professional needs to perform all paperwork processing ensuring clients have up to date information on their funds’ investment performance, also make sure the fund complies with all required legal policies. The job duties of a fund administrator include processing paperwork for trades and related activity, maintaining shareholder register and investors files, processing dividend payment, preparing and distributing shareholder statements, and investment management reports.

Fund Administrator Job Titles:

  • Fund Administrator  (Part-Time)
  • Fund Administrator
  • Fund Admin
  • County Administrator
  • Fund Specialists
  • Fund Services

Fund Administrator Job Summary:

We are looking to hire a successful candidate who has a degree in accounts or economics or a related field. The fund administrator needs to interact with all levels of personnel and interact with clients or client contacts. Senior fund administrator handles day to day accounting and related administration of client sponsored investment fund. The job responsibilities of a fund administrator include preparing daily position and cash reconciliations, understand how to navigate through an LPA, prepare and process general ledger journal entries, prepare capital call to distribute allocation schedules in related to fund documents, maintain general ledger including preparation and update of system generated reports and statements, prepare financial work papers including portfolio schedules and accrual work papers, interact with internal and external auditors providing request information to specific inquiries as needed.

Fund Administrator Responsibilities and Duties:

  • Processing phone, fax, and email subscription, redemption, transfer and switches for onshore and offshore fund
  • Liaising with local offices, clients and shareholders
  • Processing paperwork for trades and related activity
  • Maintaining shareholder register and investors file
  • Processing dividend payment
  • Reconciling daily cash accounts
  • Reporting fund transaction to fund accountant
  • Ensuring compliances with anti-money laundering procedures
  • Distributing end-year financial reports to shareholders
  • Providing shareholder statements and investment manager reports
  • Assist in administration and auditing of fund compliances program
  • Assist with aspects of the financial reporting process
  • Prepare various material for the special mutual fund board meeting
  • Monitor compliance exception reports and maintain support documentation of resolution
  • Develop knowledge of SEC and other regulatory requirements related to mutual fund
  • Develop a productive, effective and collaborative working relationship with vendors

Fund Administrator Skills and Qualification:

  • Bachelor degree in accounts or economics
  • Must possess a minimum of 3 years of experience in financial services
  • Punctual, reliable and must have strong communication skill
  • Strong verbal and oral communication skills
  • Self-motivated and strong analytical skills
  • Attention to detail, prioritization skill and time management
  • Quick learner with a positive attitude
  • Motivational and communication skill
  • An empowered team member, a process-oriented thinker
  • Advanced MS Excel skills and expertise with investment accounting platform
  • Specific experience in the private equity industry
  • Background with mutual funds
  • Produce high-quality work that is accurate and thorough
  • Achieve results within time, budget and quality standard even under shifting priorities

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