Introduction:
Legal administrators need to support lawyers at a firm by performing an administrative task. They act as a legal secretary and must be familiar with legal terminology. Some basic duties they perform include greeting visitors, answering calls, communicating with solicitors, conducting legal research, drafting legal documents, and managing schedules. Typical job responsibilities of a legal administrator include transcribing and proofreading legal documents, filing, organizing scanning copying and faxing legal documents, scheduling court depositions hearings and client meetings, processing invoices, communicating with clients through phone, and filing documents with the court ahead of deadlines. The professionals need to be highly organized and efficient.
Legal Administrator Job Titles:
- Legal Administrator (Part-Time)
- Legal Administrator
- Legal Admin
- Commercial Contract Administrator
- Contract Administrator
- Legal Administrative Assistant
Legal Administrator Job Summary:
We are looking to hire a successful candidate who has a degree in law or a related field. The area of responsibilities includes human resource and benefits administration, office operation, maintaining, analyzing, and interpreting financial data and management information for managing partner, indexing and filing correspondence, performing initial client intake, creating case binders, setting up and cleaning conference rooms, open new client matters and maintain files, format and file applications, administrative support, data entry support, contracts administration, assist in projects, maintain attorney dockets and calendar to ensure deadlines are timely met, preparing and sending invoices to clients, managing banking relationships, assisting with billing and collection, assisting with financial and tax reporting to CPA. Previous experience in law firm office management is preferred.
Legal Administrator Responsibilities and Duties:
- Managing attorneys calendar, coordinating meeting and appointment, travel to and from the meeting
- Taking CLE credits earned including scheduling CLE courses and submit certification of completion to the state
- Scanning documents and saving document management system
- Tracking documents for execution
- Answering the phone in a timely and polite manner
- Coordinate travel as necessary
- Processing time entries for attorneys using center base
- Drafting, proofreading and revising legal documents with other case material
- Build and manage the contract database
- Importing contract from the legal system into a new database
- Create an automated system for contract generation
- Training teammates using the contract management system
- Maintaining a policy library on SharePoint
- Ensuring policies are duly approved before posting
- Maintain a schedule to regularly review and update policies
- Maintain a library of corporate filings
- Assist with contract assignment and novation
Legal Administrator Skills and Qualification:
- Bachelor degree in law
- Must possess a minimum of 3 years of experience in legal administration
- Punctual, reliable and must have strong communication skill
- Able to work in a team and produce quality output under tight deadlines
- Strong verbal and oral communication skills
- Self-motivated and strong analytical skills
- Attention to detail, prioritization skill and time management
- Quick learner with a positive attitude
- Maintain a strong relationship with key groups
- Motivational and communication skill
- Proficient handling Microsoft office skill, word, excel, and PowerPoint
- High level of diplomacy and tact ensuring confidentiality of information
- Able to evaluate metrics and draw an insightful conclusion
- Able to plan to organize schedule and budget productively