Office assistants aid with organizational and clerical activities such as filing, arranging meetings, creating copy, proofing, greeting visitors, and more. They must be able to sort and deliver messages in a timely way and be familiar with ERP software. Greeting guests in a dignified way, processing, sorting, and routing sending and receiving mail, monitoring and managing stock of office supplies, coordinating and scheduling office visits and meetings, and performing desk clerk duties when needed are just a few of the tasks they should undertake on a routine basis. The perfect candidate will be a dedicated professional who can handle a wide range of office support roles and operate effectively under pressure. The candidate should be able to engage with care and precision and confidentiality while also introducing fresh and effective techniques to improve performance.
Office Helper Job Titles:
- Office Helper
- Office Assistant
Office Helper Job Summary:
We’re seeking an office helper to join our group and have expertise in a similar field. In this position, you will operate in a challenging and fast-paced environment, providing general and administrative assistance to the Executive Directors and their teams. Perform regular schedules for EDs on a predetermined basis as needed; handle scheduling adjustments and disputes. Event management experience is required, as well as the ability to set up all management and staff conferences, arrange, layout, and disperse memos, notes, findings, ideologies, and PowerPoint presentations, develop or aid in the formation of presentation slides and draughts files as required, and deal directly with external agencies and professional to collaborate that are important for the effectiveness and leader. Assist in the preparation and coordination of function-wide monthly gatherings, including event preparation and contract talks as needed. On behalf of managers, track costs and file financial statements.
Office Helper Job Responsibilities and Duties:
- Mails and files communications, prepare payrolls, places orders, and answers phones, among other clerical chores.
- Customers, tourists, and vendors are among the people he deals with.
- Booking rooms and organizing snacks are all part of the conference planning process.
- Necessary papers are photocopied, scanned, and filed
- Handles correct records and uploads data promptly.
- Create and manage documents to ensure the correctness and consistency of the data. Track supply levels and deal with shortfalls.
- Respond to emails and problems in the office by resolving workplace difficulties
- Work with other teams to ensure that stated policies are followed.
- Maintaining trustworthiness with vendors, clients, and coworkers
- As required, assisting with customer reception.
- Worked as a virtual assistant before.
- Building, managing, and data entry into systems are all tasks that need to be completed
Office Helper Skills and Qualification:
- High school diploma or GED
- Working as an office clerk or in a similar area is preferred.
- Learn how to write coherently and assist with word documents as required.
- Friendly demeanor
- Ability to operate effectively with little or no guidance.
- Possess a current driver’s license
- In-depth knowledge of office administration procedures is required.
- Professional looks analytical talents and the ability for problem-solving
- Excellent typing capabilities
- Dedicated and dependable