Property Administrator Job Description


A property administrator needs to handle the administrative task of running a property and ensure they remain valuable. The job duties of a property administrator include meeting prospective tenants and showing the property, answering to the queries of prospective tenants and discussing the application process, collecting rent monthly, ensuring tenant paying their rent promptly, arranging repairs and maintenance, professionally resolving tenants complaints, and paying contractors for maintenance.

The professional needs to be expert managing property with all levels and must have outstanding presentation ability.

Property Administrator Job Titles:

  • Property Administrator  (Part-Time)
  • PropertyAdministrator
  • PropertyAdmin
  • Property Manager
  • Property Management Coordinator
  • Lease Administrator

Property Administrator Job Summary:

We are looking to hire a successful candidate who has a degree and the primary responsibility is to oversee all physical, operational, and financial aspects of the assigned portfolio. The role directs and coordinates all activities of the properties in the portfolio to ensure that the company’s financial and business objectives are achieved. Additional responsibilities include enforce consistent implementation and execution of policies and procedures, ensure consistent implementation of community marketing and sales, mentor coach supervise and develop community employees, develop and manage individual community plans and owners investment objectives, ensure community staff produces timely rent ready apartments, determine the portfolio overall makeup, strength weakness and need of each property in the portfolio, determine community deficiencies implement and follow up on any corrective action, review and approve all property purchases adhering to the budget, oversee property risk management and safety standards, and handle resident complaints.

Property Administrator Responsibilities and Duties:

  • Registering applicants on system and property file upkeeping
  • Handling day to day operations
  • Assisting sales team and handling diary management
  • Placing together and sending property lists
  • Updating window display, banking, pipeline, and weekly spreadsheet
  • Preparing reports and maintain office supplies
  • Keeping invoices organized and file chasing
  • Social media marketing and assisting events
  • Providing admin support and creating brochures, flyers and marketing material
  • Creating invoices for fees and disbursement
  • Providing aftercare services to our clients
  • Answering phone and dealing with queries
  • Creating mail merges and running reports
  • Archiving electronic reports and files and generating file administration
  • Interacting and discussing questions with the team
  • Responsible for weekly and monthly ad hoc advertising
  • Arranging property viewing and survey appointments
  • Ordering stationery and responsible for handling petty cash
  • Responsible for the general office housekeeping

Property Administrator Skills and Qualification:

  • Bachelor degree is preferred
  • Must possess experience in customer services
  • Proficiency in communication and customer focus
  • Punctual, reliable and must have strong communication skill
  • Strong verbal and oral communication skills
  • Self-motivated and strong analytical skills
  • Maintain a strong relationship with key groups
  • Possessing project management skill, analytical skill
  • Motivational and communication skill
  • Focused and highly organized
  • Self-motivated, forward-thinking, strong character and smart thinking
  • Organized, methodical and accurate
  • High attention to details and superior computer skills
  • Proficiency in Microsoft Office suite and able to take direction and interface with decision-makers

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