Recruitment Administrator Job Description


A recruitment administrator has to perform both management and administrative responsibilities within a company. They perform all HR-related duties and often handle external and internal clients. The job responsibilities of a recruitment administrator include processing internal arrangements such as travel, training sessions, and team building events, handling internal records, filing company documentation, communicating with recruiters, updating company policies and ensuring legal compliances, handling personnel queries, setting up interviews with prospective candidates promptly.

The professional need to have proven experience in an HR role and must sound knowledge of labor law and practices.

Recruitment Administrator Job Titles:

  • Recruitment Administrator  (Part-Time)
  • Recruitment Administrator
  • Recruitment Admin
  • HR & Office Administrator
  • Administrative Officer
  • HR Manager

Recruitment Administrator Job Summary:

We are looking to hire a successful candidate who has a degree in human resource management or a related field. The candidate needs to have a minimum of 1 year of experience in a similar filed. The job responsibilities of a recruitment administrator include creating and maintaining job posting, performing candidate testings, creating and maintaining employee files, updating the employee manual each year, bookkeeping duties, benefits administration, reaching out new potential candidates who have submitted their resumes, posting and maintaining job ads on multiple platforms, creating and maintaining social media marketing campaigns, receiving inbound calls from clients, communicating with insurance carriers about policy changes, submitting paperwork to insurance carriers, creating handwritten card for new clients, providing administrative support to the office and sales team, and conducting clerical duties.

Recruitment Administrator Responsibilities and Duties:

  • Creating and posting job descriptions to relevant job boards
  • Source candidate utilizing social media and local group
  • Review resumes and conducts phone screens to determine qualifications
  • Schedule an interview with the hiring manager and ensure a positive candidate experience
  • Interview potential sales staff members using industry-standard techniques
  • Introduce new hires to the company and go through the hiring and training process
  • Complete all vetting papers with candidates who meet expectations of the job
  • Greet visitors and direct them to the apt departments
  • Provide admin support to HR executive
  • Organize, compile and update company personal records and documentation
  • Manage and update the HR database with different information
  • Help in payroll management, preparation, and payment
  • Prepare manage and store paperwork for HR policies and procedures
  • Maintain schedule and coordinate calendar activities
  • Assist recruiters in posting job ads on career pages

Recruitment Administrator Skills and Qualification:

  • Bachelor degree in human resource
  • Must possess work experience as an HR
  • Able to use various computer software
  • Knowledge of HR software and familiar with labor laws
  • Punctual, reliable and must have strong communication skill
  • Strong verbal and oral communication skills
  • Self-motivated and strong analytical skills
  • Attention to detail, prioritization skill and time management
  • Maintain a strong relationship with key groups
  • Motivational and communication skill
  • Act as reliable and supportive team members
  • Data-driven mindset and experience with recruitment marketing
  • Familiar handling online job hunting websites
  • Able to complete a complex administrative task with less supervision

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