An administrative assistant is professionals who provide support to managers and employees handling a variety of tasks ensuring an organization performs productively and positively. The professionals should assist management and visitors by handling office tasks, mail, and messages. The responsibilities of an administrative assistant include answering to phone calls, organizing and scheduling appointment, planning meeting, writing and distributing email and letters, assisting in the preparation of scheduled report, maintaining a filing system, updating office policies and procedures, order office supplies, book travel arrangement, maintain contact list, reconciling expense report, providing support to visitors, providing real-time scheduling support, screening routine callers, using computer to generate report, creating presentations, assisting visitors, maintaining professional communication through mail, and ensuring seamless help to employees and visitors. An administrative assistant needs to hold a degree in a similar field with prior administrative experience. Most organizations prefer multilingual and must possess excellent computer skills. Professionals need to be polite, attentive and responsive. Working knowledge of office types of equipment is a must. The administrative assistant must give attention to details.
Administrative Assistant Resume
Name: Jeremy Mason
Address: 1822 Ankeny Street, Portland, OR435362
Phone: 752 – 302-716
Email: [email protected]
Current Job: Administrative Assistant, Micro Communications, Kansas City, KS
Objective:
Efficient and goal-oriented administrative assistant with more than 7 years of experience managing business office functions and providing executive-level support to clients. Possess a proven track record of maintaining efficient office operations. Driven and motivated to help an organization thrive. Skilled in prioritizing tasks independently and extensive experience with MS office. Seeking to apply for the position of administrative assistant in a reputed firm where I can showcase my talent and adaptable personality to fulfill the company’s needs.
Skills:
- Highly skilled in delegating a task, building a team and creating a positive customer experience
- Well-versed in Microsoft office, word, excel and PowerPoint
- Highly proficient with QuickBooks
- Bilingual in English and Spanish
- Knowledge operating variety of technological tools
- Possess interpersonal, communication, listening and writing skills
- Strong organization skill and schedule appointment efficiently
Work Experience
Administrative Assistant, Micro Communications, Kansas City, KS ( 2016 – present )
Duties and Responsibilities:
- Maintained and updated budget spreadsheet for all projects without any error
- Assisted principals in editing and drafting reports and proposals
- Performed routine task such as mailing, copying, faxing and scanning
- Assisted new employees in performing various task
Administrative Assistant, Melmark Associates, Kansas City, KS (2014 – 2016 )
Duties and Responsibilities:
- Scheduled meetings, designed survey, tracked responses and generated data reports
- Successfully planned and coordinated company event and teamwork activities
- Prepared, proofread and formatted correspondence
Administrative Assistant, BFD Associates, Chicago, IL (2012 – 2014 )
Duties and Responsibilities:
- Greeted clients and visitors and ensured they received an outstanding impression of the company
- Maintained all office equipment including printer, copiers, and computers
- Coordinated and scheduled meeting for staff members
Education:
Master’s in Business Administration – Donnelly College, Kansas City, KS
Bachelor Degree in Business Administration – University of Kansas City, Kansas City, KS
High School: Harmon High School, Kansas City, KS
Reference:
Ebony Moore, Administrative Assistant, Melmark Associates, Kansas City, KS
Personal Information:
- Civil Status: Married
- Date of Birth: 10/4/1998
- Hobbies: Playing caroms and gardening
